Wednesday, March 27, 2013

Gallery Assistant - Pace Gallery, NY

Pace Gallery, a leading modern and contemporary art gallery representing some of the most significant artists and artist estates of the 20th and 21st centuries, is seeking a Gallery Assistant to welcome clients, visitors and press to the gallery. The Gallery Assistant will be responsible for answering all incoming calls, directing phone, email and in-person inquiries to the appropriate staff members as well as providing general administrative support.

Please note this is a temp-to-perm role.

• Greet all clients, visitors, and press both in person and via phone.
• Act as a brand ambassador for the gallery and answer any questions or concerns.
• Answer all incoming calls to the gallery and direct inquiries to the appropriate staff members
• Open and close the gallery space each morning and evening.
• Inspect the gallery each morning prior to opening to the public to ensure security of the artwork and facility.
• Maintain regular stock of office and kitchen supplies and replenish as needed.
• Provide general administrative support to Dealers and other staff who are present in the gallery space.
• Responsible for all catalogue sales within the gallery.
• Send, receive and distribute physical mail. Coordinate with mail vendors (e.g., FedEx, couriers).
• Review general gallery email and send inquiries to appropriate staff members and respond to certain requests directly.
• Review daily Google alerts and notify Public Relations & Communications department of information relevant to Pace artists and clients.
• Rotate between gallery spaces and the Communications & Public Relations department.
• Relieve Gallery Assistants at other gallery locations during lunch breaks.
• Provide administrative assistance to other internal departments as needed.
• Additional duties as assigned.

• BA Degree (or higher) required in Art History or related degree.
• 2 – 3 years of administrative experience required.
• Prior experience working in a gallery, auction house or museum required.
• Prior experience on phones required.
• Must have poised and professional demeanor.
• Excellent verbal and written communication skills required.
• Must be extremely organized and detailed oriented.
• Must be able to work both independently and as a team member.
• Ability to work well in fast-paced, deadline-driven environment.
• Excellent computer skills including Microsoft Word, Excel and Outlook.

Qualified applicants please submit a cover letter and resume to, Subject line: Gallery Assistant.

Pace Gallery is an Equal Opportunity Employer.